Patient Growth System for US Clinics
A website that answers patients at 9 PM, one inbox for your front desk, and a dashboard that shows you what’s working. Set up in 10 business days, run for you every month, and owned by you.
Try it as a patient, then watch your request land in the staff inbox. No sign-up.
The problem
Patients look for care after work, at lunch and late at night. If nobody answers, they book the next clinic on the list. A nice-looking website doesn’t change that. A system does.
patient calls to clinics went unanswered or unreturned within a business day in a 2025 test of about 2,000 calls.
Source: Clarus, 2025of local searches now show a Google AI Overview, so being understood by AI answers matters as much as ranking.
Source: Search Engine Journalwebsite accessibility lawsuits were filed in US federal courts in 2025, up 27% on 2024.
Source: Seyfarth ShawThe system
This is what you get, working together from day one. Click any side to try it in the live demo.
Patient side
A fast, modern site built around what your patients search for, with a 24/7 AI receptionist that answers from your own information: hours, insurance you accept, services and the prices you choose to share. It turns questions into appointment requests, never gives medical advice and never asks for health details.
Staff side
Every chat and request lands in one shared inbox, sorted by what needs a reply. Your front desk can take over any conversation, answer with one-click templates and mark it booked.
Owner side
A simple dashboard shows chats, requests, after-hours demand and how fast patients got an answer, plus a plain-English monthly report on what we did and what’s next.
Open the demo practice, ask the AI receptionist anything a patient would, and request an appointment. Then open the staff inbox and watch your request arrive.
What’s included
Being found
Patients search on Google, check your Google Business Profile, and increasingly ask ChatGPT or Perplexity. We set your practice up to be understood everywhere they look, then keep it fresh every month.
We don’t promise rankings or a number of patients. Nobody honest can. We promise the work, done right, every month.
Why not DIY with AI?
| What your practice needs | DIY AI website | Patient Growth System |
|---|---|---|
| Answers patients at 9 PM | No | Yes, 24/7 AI receptionist |
| Someone responsible when it breaks | You | Us, monitored and fixed |
| Found on Google and in AI answers | Rarely set up | SEO, Google Business Profile, AI-answer structure |
| Accessibility and privacy wording | Your guess | Built and checked |
| Staff inbox and owner reports | No | Included |
| Your weekends | Spent on setup | Back to you |
| Who owns it | You | You, with a handover guide |
A pretty page was never the hard part. Answering patients, getting found, staying secure and keeping it all working while you run a clinic is. Your time costs more than $1,497.
Price
Founding Client offer · 5 of 5 spots open
$1,497 one-time setup
Founding price for our first 5 clinics. $1,997 after that.
Your domain and any third-party tools you choose are paid directly by you.
$199 a month · optional · cancel any time
Monthly SEO and AI-answer content, Google Business Profile posts, updates, security checks, daily backups, your AI receptionist, and your owner report.
$297 one-time setup
Online intake forms through a form tool that signs a Business Associate Agreement with your practice. You pay the tool directly, and it holds the data, not us.
We build and manage a hardened WordPress site on request. Ask in chat for a quote.
How it works
Tell us about your practice. We reply within one business day with a few questions and a written scope.
One form: your services, hours, insurance, team and logins. About 20 minutes. The 10-day clock starts here.
You see a private preview, approve every page, and test the AI receptionist yourself.
On your own domain. Then we run it: content, updates, security, reports.
The 10 business days start when we receive your completed onboarding form and logins. If we’re late, your next month of management is free.
Your domain, website, content and data are yours. You get a plain-English handover guide that explains how it all works, so you can run it yourself or keep us handling it. No lock-in, ever.
Built secure from day one, protected on Cloudflare’s global network, updated and checked by us every month, with daily backups.
We don’t claim “HIPAA compliant.” The AI receptionist handles questions and appointment requests and is told never to collect medical details. Health information stays in your secure systems, or in our optional HIPAA-Ready Intake add-on under your own BAA.
Questions
You can get a page in an hour. What you won’t get is a system that answers patients after hours, sends every request to one inbox, gets found on Google and in AI answers, meets accessibility standards, is monitored and backed up, and has someone responsible when it breaks. That’s what you’re paying for, and you still own everything.
$1,497 one-time setup at the founding price (first 5 clinics; $1,997 after that). That includes 3 months of full management (6 months for founding clinics). After that, the Practice Growth Plan is $199 a month, optional, cancel any time. Your domain and any third-party tools you choose are paid by you directly.
You choose. Keep the Practice Growth Plan at $199 a month (monthly content, Google Business Profile posts, updates, security checks, backups, the AI receptionist and your owner report), or cancel and run it yourself with the handover guide. No contract, no lock-in.
We don’t claim that, and you should be wary of anyone who does. The AI receptionist is designed for patient questions and appointment requests, and it is told never to collect medical details. Health and insurance information stays in your existing secure systems. If you want online intake forms, our HIPAA-Ready Intake add-on ($297 setup) uses a form tool that signs a Business Associate Agreement with your practice, so the data is held by that vendor under your agreement, not by us.
We connect your existing online booking link or widget. We don’t claim direct practice-software integrations. If you need one, we can quote a custom integration after checking what your software allows.
No. It answers from your practice’s own information, refuses medical questions, points emergencies to 911 and hands anything clinical to your team.
No, and no honest company can. We guarantee the work: the system built right, live on time, and run every month. Rankings and patient numbers depend on your market, reviews and competition.
10 business days from the day we receive your completed onboarding form and logins. If we’re late, you get one extra month of management free.
Usually we rebuild it on our stack so it’s fast, secure and built to convert, and we move your domain over safely. If you need to keep your current platform, tell us in chat and we’ll quote the options honestly.
You do: the domain, website, content and data. You get a plain-English handover guide, and you can take it elsewhere at any time.
Everything happens in chat and by email, at your pace, so you never have to block out time in a busy clinic day. You approve each step in writing, and every decision is kept in one thread.
Once we confirm your scope in writing, we send a secure payment link. Work starts when the onboarding form is in.
Get started
Our chat answers instantly, day or night, and the team reads every conversation. Within one business day you get a written scope.
Prefer a form? Fill this in and we’ll reply by email. Want to see it first? Try the live demo.
Hi! I can answer anything about the Patient Growth System: what’s included, price, timeline, or how it would work for your practice. What kind of practice do you run?
AI assistant · no medical or legal advice. Please don’t share patient, health or payment information.